Tank refund for exursions chair AVAW

 

If a field trip takes place in one of our courses (515.xxx), the chair AVAW can refund the cost of gasfor carpooling.

 

Prerequisite

In order for fuel costs to be refunded, the following 3 points must be met without exception:

  1. At least 2 persons (registered for the course) must travel in one vehicle.
  2. The vehicle must be filled up twice (explanation see below).
  3. For insurance reasons, the lecturer must have already sent the list of participants and a carpool list to the secretariat of the chair AVAW before the excursion. Please clarify this with the presenter.

 

Documents

The following documents must be submitted to the secretariat of the chair AVAW:

  1. Expense report from (see below)
  2. Informal letter
  3. Two original fuell bills
  4. (If applicable) Original receipt of parking and/or toll fees

The motorway vignette and penalties are not refundable.

It is not possible to submit documents by email, as the original receipts are absolutely necessary.

 

Expense report from

(Unfortunately, the document is only available in German)

Enclosed are some tips or assistance for completing the form:

  1. Do not account for mileage.
  2. In the "sonstiges (other)" item, enter the amount of the second gas bill (after the excursion) and any parking and/or toll fees. Please make a total.
  3. Next to the word "sonstiges (other)" note "fuel costs", "parking fee" and/or "toll fee".
  4. Please do not checke "Überweisung" (bank transfer), but rather "Barauszahlung" (cash payment).
    The amount will then be paid out in cash when the documents are handed over.

 

Informal letter

The informal letter must include the following information (feel free to handwrite):

  1. Course number and name
  2. Date of the excursion
  3. Travel route (departure point, any stops, excursion destination & return journey)
  4. Residence of the driver (so that the refueling location can be checked)
  5. Names of the persons in the vehicle (note "driver")
  6. Explanation of why public transportation was not possible

You can also attach e.g. printouts from the ÖBB website as proof to the informal letter.

 

Note fuel bills

Without exception, fuel must be filled up twice.

  1. At the earliest on the evening before the excursion - preferably immediately before
  2. Immediately after the excursion

Refueling must be done either in Leoben or at the place of residence - depending on which place is closer to the excursion destination.